Examinations Privacy Page

How do we collect information about you?

We may obtain information about you when you:

  • complete an online, electronic or paper application form (or someone else, such as your teacher, completes it on your behalf)
  • speak to us on the telephone or in person (or someone else, such as your teacher, speaks to us)
  • email us (or someone else, such as your teacher, emails us)
  • make a payment
  • complete a survey

What type of information is collected?

The personal information we collect may include:

  • for teachers, school administrators, and applicants: your name, address (including correspondence address for exam certificates), phone number (including mobile or emergency contact number), fax number, and email address
  • for teachers, school administrators, and applicants: the name, address, phone number, fax number, email address, and website address of your school or examination location
  • for examination candidates: your name, date of birth, gender, ULN (Unique Learner Number), emergency contact details, height, and previous examination results
  • for examination candidates in respect of reasonable adjustment and special consideration applications only: health or disability information

Some of this information may have been collected previously by the RAD, for example when you were first registered for an exam or became a member. In such cases, we are collecting it for verification purposes only. Where this is not the case, we may update our database with the information provided.

How is this information used?

We may use this information to:

  • register a school for the purpose of accepting examination entries and delivering examinations
  • register candidates for examinations, assign them an RAD ID number, and maintain a database of such candidates together with their examination record
  • receive and process examination entries, and schedule candidates for exams
  • process examination fee payments
  • contact you about your examination entry
  • deliver examinations, process results, and award qualifications to successful candidates
  • seek your views or comments on the services we provide
  • notify you of changes to our services
  • send you communications which you have requested
  • handle an enquiry or complaint you have made
  • contact you in an emergency situation.

What is the lawful basis for processing the information?

The lawful basis for processing the information is set out in any relevant privacy notice at the point where we collect the data. The bases we use are legitimate interest, contract, and consent.

Where the lawful basis for processing this data is legitimate interest, this is the delivery and awarding of qualifications and assessments for candidates taking examinations in dance. We consider that the processing is necessary to achieve this purpose, benefits the individuals whose personal data we process, is fully in line with their reasonable expectations, is not objectionable or intrusive, and does not open them to any undue vulnerability or negative impact.